Space Planning for Small Offices

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There are different reasons that companies end up in small offices or an employee has a small office. No matter what the reason, the work environment needs to be an organized place to conduct business and a place that promotes productivity. This is accomplished with good planning. Professional office design can make the most of the space available and an experience consultant will know the types of office furniture and cubicles that are available that will fit the needs of the company in addition to fitting the small office space.

Small offices don’t necessarily mean small desks and small storage areas. A desk that is strategically placed in an office will be able to maximize the space available. A desk angled in a corner will open up the office space while still being convenient when walking into the office. Though the chair may end up in the corner, the employee will still feel less confined and crowded because there is additional room to back the chair from the desk without having unused space to either side. A corner desk can also be a good choice too. If the desk utilizes an “L” design, an employee can face the door and accommodate customers and co-workers who need to meet with him or her at their desk.

Businesses end up in small offices because of economic changes that causes a business to downsize, a business that’s in transition, a business is new with a limited startup budget, or the town doesn’t have larger office spaces available. Employees may have a small office due to temporary (seasonal increase in business) or permanent (downsizing) business situations occurring.

In a small office the vertical space should be utilized as much as possible for storage. It is better to have one 5-drawer filing cabinet than 2-3 two-drawer filing cabinets. Hutches on desks will also help utilize the vertical space in an office. Shelves on the walls and tall shelves instead of wide shelves will utilize the space available efficiently. If the office space is a cubicle, taller walls with shelving options will utilize the vertical space available.

Central storage in a spacious common area can reduce what is stored in a small office. The following can be stored in a common area:

  • Files-ones that are not used on a daily, weekly, or monthly basis can be stored in a common file cabinet. The files can be organized by department or even by individuals who use the files.
  • Supplies-each office really doesn’t need to store backup supplies.
  • Shared equipment-printers, hole punches, fax machine, and other equipment can be shared in a common area instead of each office having its own equipment.

Using a central area for storing of supplies may mean someone needs to oversee the distribution of the items. Company costs can be reduced because there will be less supplies needed on hand and fewer pieces of equipment needed.

When designing a small office space, the planning becomes more important to utilize all the space that is available. Office furniture that is designed specifically for small offices will make the best use of space. There is a cubicle system for almost every type of business. Corporate Design Choice has the office furniture and the consultants that are needed to plan a productive and spacious work area in a small office.


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